Guidelines for Event Hosting at River’s End Campground & RV Park

		Sisters on the Fly visit River's End

1. In order to hold the number of sites needed to host an event with the River’s End, the group reserving must provide a one evening security deposit at the applicable rate in order to hold each site for the duration of their stay.  All reservations must be finalized within 45 days prior to the start date of the event.  Please Note:  Our group cancellation policy requires that the first night’s reservation deposit be forfeited should you cancel the group outing.  Individual cancellations within the group will also forfeit the first night.  We do not issue refunds.
2. If your members wish to make individual reservations, the group discount will apply only up to the period of 45 days prior to the date of the event.  From this point, the group discount will not apply and published rates are applicable.  Should the number in your group change significantly, so too may the rate of discount. 
3. After 45 days from the starting date of the reservation, any remaining reserved sites with no pending registration during the dates of stay will be released for booking by the general public.  Campground staff will still accept reservations from individuals for the event, but only at the published rate.
4. Early arrivals or late departures must be handled via individual reservations at published rates (no discounted rates) in conjunction with the Campground staff.  We will make every attempt to place the camper on the same site as during the group event but we cannot guarantee that the site will be available.  For this reason, we encourage an early phone call for individual reservations. 
5. River’s End Campground & RV has 71 full hook-up sites consisting of 30-amp mostly, and with a lesser number of 50-amp sites.  Most RVs are fine with 30 amps, although newer, larger, and more demanding electrical systems require these 50-amp sites.  These 50-amp sites are available on a first-come, first-served basis.  However, in the event that only a 50-amp service is available for a 30-amp service, the 50-amp service rate will apply.  An adapter may be purchased in the store or a deposit of $30 can be left within the store to be returned upon departure.   
6. No additional charges are required for the use of the River Room and Pavilion; however, we ask that your group leave the facilities clean and orderly upon your departure.  All maintenance equipment, brooms, garbage cans and liners, etc. will be supplied to you.  A pre-event meeting with the Campground Manager will be scheduled by the group coordinator to go over the facilities and answer any questions that may arise.  A post-event meeting and walk-through will also be completed with both parties.
7. The River Room is equipped with a full-service kitchen area.  It is available for groups preparing their own meals or for catering.  The kitchen is equipped with an electric oven and stove, refrigerator and freezer space.  Some utensils and cooking equipment are also available for use.  Our kitchen is not equipped with a proper hood system to allow deep frying in the kitchen.  If meals will require deep frying, arrangements should be made to do this outside of the River Room.  Damaged or missing equipment will be the responsibility of the rally.        
8. The River Room is furnished with an ample supply of folding tables and chairs to accommodate the capacity within the facility.  The furniture can be used and arranged in accordance with the needs of your event.  All River Room furniture must be used inside the River Room.  If outdoor furniture is needed, attendees are encouraged to bring their own or contact a local rental store.
9. All outside entertainment brought in by rally groups will be required to supply their own adequate sound system and associated A/V needs.  River’s End Campground has no sound system.  Event Coordinators should make this clear when contracting for event entertainment. 
10. Onsite events, conducted and implemented by Campground staff, or its contractors, must be paid for in full 7 days prior to the date of the event.  These events include Low Country Boil, interpretive programming, historical presentations, etc.  Payment can be made via individual reservation to the Campground during the reservation process, or paid in a lump sum by the group representative.  Full payment must be received one week prior to the event.  All payment for onsite events and programming is non-refundable.
11. Tickets for the Old Town Trolley tour to historical Savannah are available within 24 hours of the date of departure.  Tickets are available in the Campground office, and the shuttle picks up in front of the Campground office each morning and returns in the afternoon.      
12. In the event that you have any questions, need to make reservations, check availability, or to discuss what we can do for you, please give us a call at (800) 786-1016, or send us an email to riversend1@aol.com and enter ‘Group Camping’ in the subject line of your email.